Process Timecard Detail Lines Before Payroll is Processed

The Process Detail Lines feature is an optional tool that is used to create labor expense transactions before payroll is processed. This feature may be important if the user wishes to post labor expenses to a job or post expenses to the previous fiscal month before payroll is processed.

EBMS uses an accrual payroll payable process that posts labor costs on the day the labor was performed, rather than the cash method of posting labor costs on the labor pay date. The cost of the pay is posted to the EBMS financial system using the individual timecard details lines as circled in the image shown above. Note that this pay is credited to the Payroll Payable General Ledger account that is set within View > Advanced Options in the timecard menu.

These daily labor costs can be posted to the financial accounts before payroll is processed by completing the following steps:

1. Go to Labor > Timecard Entry to open an EBMS timecard as shown below:

2. Select Process > Process Detail Lines from the timecard menu.

   Note that the timecard detail lines cannot be changed after they are processed. The Process Detail Lines utility can be launched multiple times, but only details lines that have not been previously processed will be affected by the utility.

3. Select the Process > Unprocess Detail Lines option from the timecard menu to reverse the detail line transactions.

Review Timecard Color Codes for information on the color code used to identify processed detail lines.

The Payroll Payable account is debited at the time payroll is processed. The payroll payable process within the worker payment process gives the user the ability to calculate the true labor costs based on the date when the labor was performed.  

Any unprocessed detail lines at the time Worker Payments are generated will be processed before payments are completed.

Review Process Worker Payments for more details on processing worker payments.