Viewing Pay Period Information

To view pay period information from any past pay period, including past years, go to Labor > Pay Periods from the EBMS menu and the following window will appear:

The pay periods are grouped by a calendar year. Click on the year tab you wish to view. The Pay Period ending date and the Pay Date (the day printed on checks) are listed, as well as the status of the pay period and the number of timecards entered within each period. If the payroll period has been closed, a checkmark will appear in the Closed column.

• Click New to establish a new pay period. See Opening New Pay Period section for details on creating a new pay period.

• Click Delete to delete the selected pay period. Note that a pay period cannot be deleted if there are timecards associated with it.

• If you wish to close the selected pay period, click Close Period, which appears when an open pay period is selected. A pay period cannot be closed if there are any open timecards associated with it. See Closing Pay Periods section for details on closing pay periods.

• To reopen a closed pay period, click Reopen, which will only appear when a closed pay period is selected. This allows entries or changes to be made to the related timecards. Note that a paycheck cannot be voided unless the pay period in which the timecard was established is open.

• Click Timecards to display a list of all the timecards within the selected pay period. A timecard and its details can be viewed by highlighting it and clicking the Timecards button.

Click Close Window to exit the pay period window.

Financial Transactions for the Pay Period

All the financial transactions that were created by a single pay period can be listed on a report by completing the following steps:

Go to File > Reports > Labor > G/L Transactions > Payroll Transaction Details report from the main EBMS menu. Select Pay Period as the Date Selection and enter the pay period dates into the Beginning Date and End Date fields.