Voiding a Payroll Check

If a payroll check was issued in error or contained incorrect information and needs to be voided, take the following steps:

1. Go to Financials > Account Reconciliation and the selection window for reconcilable accounts will appear.
   

2. Select the Checking Account used for payroll.

3. Go to the Payments tab and locate the Control Number (check number) to be voided and highlight the row.

4. Select the Void button at the bottom of the window. The following window will appear:

   

5. Verify the correct check was selected and hit the Next button. If this is the wrong check, select Cancel.

   

6. Enter a Process date - this date will be the void date for the selected paycheck. This defaults to the date on the check, which is the recommended date to use for the void.

7. Click the Finish button to complete the paycheck void process. If the check being voided is a timecard in a closed pay period, the following message will appear when the Void button is clicked:

   
   Click OK on the above message.

Void Check in a Closed Pay Period

To void a check in a Closed Pay Period take the additional following steps:

1. Go to Labor > Pay Periods to open the following window:

   

2. Select and highlight the closed pay period that needs to be opened. A checkmark in the Closed column means that the Pay Period is closed, while a blank field in the Closed column means that the period is still open.

3. Click the Reopen button at the bottom of the window. This option will not appear until a closed pay period is highlighted.

4. Walk through the steps of the previous section for voiding a payroll check.