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Scanning Serialized Rental Equipment

Serialized equipment that contains a barcode of the serial number or VIN number can be associated to a rental contract by scanning the serial number barcode. This documentation will address the scanning options including product and serialized equipment within a rental contact.

Scanning a Serial Number on a Rental Contract

A scanned serial number barcode can be processed as either a rental item or a product to sell (consumables).

The difference depends on how the associated Product is configured. Complete the following steps to review the serialized item's associated Product.

  1. From Inventory > Serialized, double-click on relevant Serialized Item and click on the General tab.

  2. Right-click on the Product ID and select Look-Up from the context menu to open the associated product as shown below:

  3. If the Rental Code is set, the scan is identified as a rental item.  If the Rental Code is blank, the item is identified as a product to sell (consumed item), and the serial number is assigned like any other document which consumes inventory (such as a sales order).

Scanning the Serial Number as a Rental

Scanning a serial number within a rental contact with assign the serial number and possibly the associated Rental Code based on the following conditions:

  1. An error is displayed if the serial number is already a contract.

  2. Associate the serial number to the rental contact line if the rental code already exists or add a new line if the rental code does not exist.  

  3. Check out the rental contract line:  An error will occur if the serialized item is already checked out or returned.

  4. Check in the rental contract line.  An error will occur if the serialized item was already returned or not checked out.

Scanning Non-serialized Product Items

Product items can be scanned and associated as a Rental Code or a consumed item in the same manner as a serialized item.  Scan the product code directly rather than a serial number to scan these products.   

Review Barcodes and Inventory Scanners Overview for more details on scanning barcodes.  

Serial Number Barcode

A serialized item barcode can be scanned directly within the rental contact.  

An EBMS printed barcode can prefix a serialized item with the $R special character barcode sequence. Review Programming Scanners and Barcodes for a complete list of special character barcode sequences.