Closing Pay Periods

The importance of closing a payroll is to assist with an orderly payroll process for each pay period. It is important that tax calculations and paycheck stub data is accurate and current. Closing the pay period is a tool to assist in processing pay periods in a sequential manner.  

To close a pay period that is completed, processed, and paid, take the following steps. This step can only be done if paychecks have been printed for all timecards. A pay period should not be closed until all employee timecards have been entered, paid, and verified. You cannot enter any additional timecards into a closed period without reopening it. Review the Opening a New Pay Period section for more details on reopening a pay period.

Complete the following steps to close a pay period:

1. Go to Labor > Close Pay Period from the main EBMS menu and the following window will appear:
   

2. Select the oldest pay period as shown above.

3. Close to complete the close process.