Creating a Purchase Order for a Warehouse

Go to Expenses > Invoices and P.O.s and select a purchase order to open the purchase order window as shown below. This page will be called Expense Invoice Entry, because a purchase order can be processed into an expense invoice.

All detail lines of a purchase order that contain inventory items must contain a Warehouse setting.

Create multiple detail lines for the same item if the purchases are distributed to multiple warehouses.

The Warehouse has no effect on the expense invoice if a Product ID is not used. For example, the Warehouse setting is not required when entering an electrical bill since no inventory is being processed. Miscellaneous expenses are not posted to a department based on the warehouse setting. Non-inventory expenses should be allocated to a particular department or profit center based on the General Ledger account rather than the warehouse setting.

The Warehouse setting will default to the Default Warehouse setting found in Inventory > Options > Warehouses tab. The Warehouse cannot be changed if the Financials > Options > Settings > Set Department in Invoice option is enabled.

Review the Multiple Inventory Location Management > Creating New Locations section for more details if the Warehouse cannot be changed.