Miscellaneous Vendor Overview

A Miscellaneous Vendor is defined in this section as a generalized vendor ID used to identify a group of vendors. Sometimes it is useful to process an invoice or print a check without setting up a permanent vendor account for every expense.

EBMS requires that whenever an expense invoice is processed, or whenever a payment is made, a vendor account must be used to identify the source of the invoice or the recipient of the payment. A need may arise to process an invoice or issue a check to a vendor that you never expect to do business with again, so you do not wish to maintain detailed information. Creating a generalized vendor helps speed up those processes.

For the following situations, it is recommended that you do NOT use a miscellaneous vendor:

• If a vendor's address, telephone numbers, or other contact information must be recorded.

• If a possibility exists of purchasing from this vendor again.

• If a purchase order has been issued.

• If the product purchased is valuable or includes a warranty.

• If the vendor allows discounts.

• If any down payments or deposits are paid.

• If 1099 documentation is required at the end of the year.

• If vendor history is desired.

• If you wish to combine multiple invoices on a single check.

Review the Creating a Miscellaneous Vendor section for instructions on how to setting up a generalized vendor profile.

Refer to the Entering an Invoice with a Miscellaneous Vendor section for instructions on how to use the miscellaneous vendor option in an expense invoice.

Review the Issuing a Check for a Miscellaneous Vendor section for instructions on how to write a check to a miscellaneous vendor.