Expense Invoices

Expenses Overview

Pay bills, manage expenses, and track vendor history.

In this article

Getting Started | Common Use Cases | Features | Enhancements | Sample Reports

Getting Started

Accounts Payable, which is called Expenses in EBMS, is the module used to record purchase orders, expense invoices, and vendor information. Vendor is defined as any company or person that is paid money for products or services. Important information connected with vendors, such as vendor account details, contact information, financial terms, and purchase history, is conveniently recorded for review and use within the Expenses module.

Purchase orders can be conveniently entered and processed into expense invoices using the same entry window as a normal prepaid or charge invoices. The purchase order entry window contains convenient purchasing tools such as showing the last item cost and distributing freight costs. Manual check entry and issuing a quick check are a few of the features found within the invoice entry window. Complete vendor history and inventory purchasing information is maintained for an unlimited number of years. Vendor payments can be generated as down payments, partial payments, or standard payments based on due dates and other criteria.

EBMS also includes flexible financial terms and discount processing, 1099 information, user-defined vendor contact information, and purchasing and receiving tools. The software allows voiding of checks and invoices or adjustments and maintains a complete audit trail of the transaction changes.

The Expenses module collects and records a variety of purchasing information, expense invoices, and payment information that can be printed. Purchase orders, check registers, vendor reports, and bank account history are a few of the available reports.

Review the following documentation for more information on the following aspects of Accounts Payable and Expenses:

Common use cases

Track Vendor & Purchasing History

Vendor information, such as account information, contact details, terms, and purchase history, is conveniently recorded for review or use. A vendor is defined as any company or person that is paid monies for products or services. Complete vendor history and inventory purchasing information is maintained for an unlimited number of years within EBMS.

Pay Bills & Manage Expenses

Vendor payments can be generated as down payments, partial payments, or standard payments based on due dates and other criteria. EBMS also includes flexible terms and discount processing, 1099 information, user-defined vendor contact information, and purchasing and receiving tools. The software allows voiding of checks and invoices or adjustments and maintains a complete audit trail of the changes.

Reconcile Bank Accounts

All bank account functions such as statement reconciliation, bank account adjustments, and bank register reports are found in this module.

Features

  • Powerful sort and query options for vendor lookup
  • Flexible financial terms for each vendor
  • Unlimited number of bank accounts with convenient bank reconciliation tools
  • Full purchase order and inventory receiving functions
  • Processed invoices can be unprocessed or voided with complete audit trail
  • Complete vendor history for an unlimited number of years
  • Allows purchase order and sales order to be created simultaneously
  • Down payment and partial payment options
  • Allows Voiding of Checks or Adjustments
  • Allows flexible user-defined contact fields for vendor accounts
  • Easy to use A/R aging features and check writing functions
  • Separate Pay-to-Vendor information
  • 1099 forms and reports processing and printing

Enhancements and Customizations Available

Sample Reports