Skip to content

How Parts Suppliers can streamline inventory, sales, and purchasing

Inventory management, point-of-sale, and product purchasing are three of the key operational processes for any automotive parts dealer. Getting more streamlined and efficient processes in place for these areas is a great way to boost productivity and increase profitability.

How Parts Suppliers can streamline inventory, sales, and purchasing

Keeping track of product pricing and availability from your suppliers can be even more time-consuming and cumbersome. For a parts supply company that handles thousands of inventory items, as well as special order parts, it’s downright overwhelming.

Inventory management, point-of-sale, and product purchasing are three of the key operational processes for any automotive parts dealer. Getting more streamlined and efficient processes in place for these areas is a great way to boost productivity and increase profitability. This means you’ll want your employees to have the ability to easily track parts in and parts out, find the latest pricing and availability, and have everything seamlessly connect back to the point-of-sale screen.

Tools for better inventory management

It’s hard to know what to keep in inventory and what to special order when you’re dealing with thousands of parts. If you don’t have the right items in stock, customers will find what they need elsewhere. But every inventory item that sits on your shelf limits your overall cashflow – and when it comes to business flexibility, cash is king. You could benefit from clear, reliable data showing how different products and product groups trend, as well as knowing the profit margins for various items.

Our ERP system, EBMS, comes with some of the most robust inventory management tools available to those in the automotive aftermarket space. Comprehensive, built-in inventory features as well as integrations with key distributors and suppliers (Like Keystone Automotive, Motor State Distributing, and more) allow EBMS users to manage a large number of parts, maintain pricing, and manage special orders. Parts information can be copied from the supplier’s catalog into the EBMS inventory system when the part is inserted into a sales order, ensuring that you have the most updated cost and lead time for that order.

You can easily manage stock and non-stock items for special orders, track payments, vendor shipments, and drop shipments to streamline the process.

With the right tools in hand, it will be easier for your inventory manager to know what you have, what you need, when to purchase, and when to special order. You’ll be able to keep the flow of inventory steady without spending extra time updating your system manually with the latest information from suppliers.

Accessible information from the point-of-sale screen

With our fully integrated business management system, all your operations are running off the same data. When you have a purchase order up on the screen at the sales counter and enter in an order for a new set of spark plugs, you can see exactly which ones are in your available stock without wondering if the information is up-to-date from the orders that went out that morning.

Or, if there is a customer that needs a special order item, you can easily access the supplier catalogs to see what’s available and how long the lead time is without leaving the sales counter. You can then pull that information directly into the sales order with your correct pricing structure because of the automated pricing configurations. So, even when dealing with items you don’t carry, your sales process is streamlined and efficient.

Easier product purchasing, even when dealing with thousands of parts

Because inventory, sales, and financials all work together in EBMS, you will be able to find product profit margins and sales trends more easily, helping you make better decisions in your purchasing process. And tight integrations with supplier catalogs ensure that you’re seeing the latest costs and availability for all the products you need.

"EBMS has helped us achieve efficiency not just for our point-of-sale software needs, but our accounting needs as well. It has helped reduce the amount of time that was spent on searching for certain transactions, tracking parts, monitoring our inventory, and keeping our accounting up-to-date. Our goal is to continue to grow our business, and EBMS will be a major tool in helping us become the successful company that we desire. Overall, I am very pleased with the product and would recommend EBMS to anyone looking to help assist their company with all of their point-of-sale software and accounting needs." - Allout Offroad, Inc.

Let’s Connect

If you would like to know more about how you can overcome the challenge of complex parts inventory management by connecting your inventory, point-of-sale, and purchasing workflows, email Jethro.

Request a Demo to Get Started

Additional Resources


More Articles

Insider Series | Securing your EBMS data

Insider Series | Securing your EBMS data


This episode is part of an ongoing video series demonstrating tips, tricks, and features to help you get the most out of EBMS. In today's video, Nathaniel highlights best practices for on-prem server security.

This video covers - 

  • Understanding Cyber Attacks
  • Partnering with local IT companies
  • Understanding EBMS as an on-premises system
  • On-premises vs datacenter, which is more secure? 
  • and..

Nathaniel Gingrich

Nathaniel Gingrich

EBMS 8.5 Reveal Recap

EBMS 8.5 Reveal Recap



Learn what's new in the latest version of EBMS, including:

  • Multi-codebase Services
  • Bank Feed
  • Customization Designer
  • Change-logging
  • Reverse Manufacturing
  • and more

View our Version Enhancements page for more details

Question and Answer

Find answers to questions asked during the live event: Change Logging | Bank Feed | Customization Designer | Misc 

Change Logging

Question: Is change..

Nathaniel Gingrich

Nathaniel Gingrich

Eagle Business Software is now Koble

Eagle Business Software is now Koble

We're excited to announce a new name - Koble - to build on our mission of making business growth easier by putting the right software to work for the hundreds of small business clients we serve every day. 

*Be sure to watch the video through to the end - you won't want to miss the highlight reel 😀




Over the past few years, we've deepened our customer partnerships, enhanced the..

Mike Stoltzfus

Mike Stoltzfus

Schedule a consultation today