Labor Overview

Pay employees and manage taxes.

Also known as: Payroll or Time and Attendance

Getting Started

The Labor module of EBMS is very flexible and contains many powerful features, including time and attendance tools, 3rd party payroll utilities, and complete payroll processing tools. The system works well for a small company with a few employees or a larger company with a variety of requirements, such as complex deductions or pay types. The timecard system can handle hourly pay, salary, piecework, tips, commissions, and many other types of pay. Benefit pay, such as vacation or holiday pay, can be easily managed using the tools within the system. The powerful labor management features of this module can be used to collect, record, and process labor details without processing payroll within EBMS.

The labor model can also be used to manage some subcontract workers. Review Subcontractor Overview for options to use the labor module to handle subcontract labor.

Many companies prefer to outsource payroll to 3rd party processors to manage the legal requirements of payroll. The labor module is an excellent tool to collect labor details and communicate them to a 3rd party payroll company. Review the 3rd Party Payroll section for more details.

The EBMS labor module contains labor, timekeeping, and attendance tools, such as a complete work order system to keep track of tasks, job costing, and electronic time clocks. EBMS allows payroll to be based on a weekly or biweekly basis. The pay periods and pay dates entered determine how often employees are paid. Checks can be printed as often as needed. Review Pay Types for a list of available pay types.

Hourly and Overtime Pay: Review the Overtime, Double, and other Calculated Pay Rates section for more details.
Salary Pay: Review the Salaried Pay section for more details.
Benefit Pay: EBMS can track employee vacation days, sick days, personal days, and other benefit pay types, as well as calculate the accumulation of benefit time if the information is entered in the employee information window. This can help save effort and time for the payroll personnel calculating used and unused compensation days. This will be explained in more detail later. Review the Benefit Pay section for more details.
Sick and Leave Pay: Review Sick and Leave Pay for more information on the sick and leave time setup and requirements.
Piecework Pay: Review the Piecework Pay section for more details.
Reimbursements: Review the Worker Reimbursements section for more details.
Makeup Pay: Review the Minimum Wage and Makeup Pay section for more details.
Tips: Review the Processing Tips section for more details.
Prevailing Wage: Review the Prevailing Wages section for more details.
Flag Pay: Review Flag Pay for details on using this feature with task and work orders.

The Labor module of EBMS is fully integrated with the Financials module, making it very easy to have payroll information posted to the General Ledger as often as necessary. When timecards are entered and payments are made to employees, the transactions are posted to the General Ledger as increases in wages, payroll taxes, taxes payable, and as decreases in cash accounts. When the payment of the payroll taxes is posted as expense invoices or payroll journal entries taxes payable accounts are increased and cash is decreased.

EBMS can handle many types of payroll deductions, both tax and other. Some standard tax deductions will come with the system already set up and ready to be assigned to employees. Review the Taxes and Deductions section for more details on taxes and other deductions.

Taxes can be calculated based on a job location review the Taxes for Multiple Locations section for more details.

Work codes are an important tool used to manage labor. Review the Work Codes section.

Review Processing Timecards without Processing Payroll for instructions to configure the labor module to record time but not process any payroll.

Common Use Cases

Advanced timecard options: The timecard system can handle hourly pay, salary, piecework, tips, commissions, and many other types of user-defined pay types and rate structures. Benefit pay such as vacation or holiday pay is easily managed using the tools within the system. Payroll can be processed by generating printed checks or by depositing directly into an employee's bank account.

Payroll deductions: EBMS handles complex deductions and taxes. The basic tax deductions that are standard will come already set up and ready to assign to employees. Easily print W-2, W-3, 941 and other common payroll reports.

Integrated labor management: The Labor module of EBMS is fully integrated with the Financials module, making it very easy to have payroll information posted to the General Ledger as often as necessary. The EBMS payroll module is integrated with a variety of optional modules such as the work order system (tasks), job costing, MyTime app, and electronic time clocks.

Video Walkthrough

Features Included

Record complete history for each employee.
Handle complex worker deductions and taxes.
User-defined pay types and rates structures.
Record workman's compensation grouping as well as other convenient employee groups.
Multiple open payroll periods.
Process reimbursements, tips, and gross ups.
Archive inactive employees but maintain history for records.
Include work codes that maintain history and allows specific accounts within General Ledger.
Process accrued daily payroll.
Multiple rates within the same timecard.
Automatically deposit your employees' net payroll amounts into the employees' bank account using Direct Deposit.
Record and print employee's daily hours.
Paychecks can be voided and pay periods can be reopened to correct errors.
Process and maintain history for a variety of benefit pay.
Pay can be expensed before the entire timecard is entered or paid.
Process and print W-2, W-3, 941 and other common payroll reports.

Labor Overview

Pay employees and manage taxes.

In this article

Getting Started

Common Use Cases

Video Walkthrough

Features Included

Enhancements & Customizations Available

Sample Reports

Related Videos and Content

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