Accountant Guide

The goal of this section to is highlight important documentation for accountants.  Some of the following tools are designed for accountants and other sections are highlighted as a reference to commonly used features within EBMS.

Periodic processes

1. Close a fiscal year: Fiscal Year Controls > Closing a Year

2. Open a new fiscal year: Fiscal Year Controls > Opening a New Year

3. Close a month: Fiscal Year Controls > Closing a Month

Reporting

1. Report menu within EBMS with all reports:  EBMS Report Menu
2. Add reports to the Financials > Fiscal Year Controls > Close Month and Close Year wizards: Reports > Print Buttons and Menus
3. User-created reports allows an accountant to group reports for a specific process. See the Adding Reports or Report Folders section within the EBMS Report Menu.
4. Exporting data to Excel, PDF, and other application and files:  Reports > Exporting Data

Maintenance Utilities

1. Verify common ledger balances: Utilities > Verifying General Ledger Balances

2. File maintenance: Utilities > Maintenance Utility

3. Server Manager to create or manage multiple data sets, upgrade, or other technical tools:  EBMS Server Manager Overview

The first two utilities should be run on a monthly basis to verify the integrity of the data within EBMS. These utilities should be run at a time when other users are not logged into EBMS. Note that these utilities are included in the Close Month and Close Year processes.

Reconcile Accounts

1. Cash Accounts: Customer Payments > Undeposited Funds, Deposits, and Reconciling Cash Accounts

2. Bank accounts: Bank Accounts > Reconciling a Bank Account

3. Accounts Receivable: General Ledger Transactions > Accounts Receivable

4. Accounts Payable: General Ledger Transactions > Accounts Payable

5. Other balance sheet accounts including payables and receivables: Account Reconciliation Overview

6. General Ledger account transactions: Financial Transactions Overview

7. Adjustment journals including adjusting subsidiary account ledgers: Creating Journal Entries

Identify what transactions or accounts were added and when

1. User and time stamp details:  Review the Timestamp and User columns described within Financial Transaction Overview.  

2. Report transactions based on the time stamp:  Go to File > Reports > Financials > Transactions > GL Transaction Detail by Process Date (time stamp) from the main EBMS menu.

3. Identify when an account was added:  Use the advanced query option to query the database field of E_Date within a list or report. Review Set Query Options.

Inventory Management

1. Configure perpetual inventory: Inventory Count Overview

2. Adjust inventory counts and value: Adjusting Inventory Count and Value and Adjusting Inventory Counts as a Batch

3. Cost of Sale accounts: Inventory Variance

Client Data Handling:

1. Installing a copy of EBMS in the accountant's office:  Accountant's Use of the Journal
2. Importing client data:  Exporting Information to Accountants
3. Exporting journal entries to the client:  Importing Journals from Accountants

Helps and training

1. General documentation: Utilities, standard features, and reporting documentation
2. Financial documentation: General ledger, profit centers, budget and other financial documentation
3. Sales documentation: Point of sales, quoting, payments, and other sales documentation
4. Inventory documentation: Product catalog, purchasing, manufacturing, serialized items, and other inventory documentation
5. Labor documentation: Work order, payroll, time management, piecework, and other labor management documentation
6. Videos:  EBMS Academy videos